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Libguide guide for Library Staff: Assets

All about Assets

OVERVIEW

Within LibGuides, assets are "content objects" that contain some piece of information and can be reused across many guides. Specifically, assets are the following LibGuides content types:

  • Link
  • Media / Widget
  • Book from the Catalog
  • Document / File
  • RSS feeds

In LibGuides v1, an asset forever lives in the box from where it was created. In LibGuides v2, assets are now stored centrally in an Asset Manager and can exist independent of a box or guide. This means an asset can be created before a guide is even started.

Assets can be reused in other guides either by linking to it (mapping) or duplicating it (copying). Reusing assets are an important part of the new LibGuides platform as it makes it easy to

  • centrally maintain all resources.
  • share a wide knowledge base across all subjects.
  • keep track of your resources.

MANAGE ASSETS

Assets menu option found under the Content menuThe Asset management screen can be found under the Content menu in the LibGuides Universal Command Bar.

It can also be located as a shortcut from the LibGuides Dashboard.

From the Assets Management screen it is possible to see a list of all the assets that have been created in the libraries. The asset name, description, creator, created date and how many guides have it mapped are displayed as a list.

An asset can be edited or deleted from the Asset Management screen. Be careful when deleting as asset from this screen as it will also remove mapped versions of it too!

There are several things you can do on this screen:

  • Add new assets - these include URL links, books from a catalog, documents/files, media/widgets or RSS feeds.
  • Modify Assets - click the edit button in the Actions column to edit that asset. This will also update any mapped versions of this asset.
  • Delete Assets - click the x button in the Actions column to delete an asset. This will also delete all mapped versions of this asset.
  • Filter the Table - you can filter by asset type (link, book, etc.), name, description, and creation date by clicking on the table column header.
  • Export Assets - Using the links just above the top right of the table you can export your assets as an Excel spreadsheet or a PDF. NB: This action will only export the assets displayed on the screen -- depending on how many assets are shown per page.

REUSING ASSETS

A powerful feature of LibGuides is the easy reuse of any asset. Assets can be easily reused by mapping or copying from an original asset. An original asset is an asset that was created from scratch.

Reuse an existing link

Mapped Assets

A mapped asset, or a "reused" asset, is directly linked to an original asset. If the original asset is changed in any way then all mapped versions to that asset will be updated immediately. A mapped asset can only be edited by the original creator (or by an administrator).

Copied Assets

Make a Copy option

A copied asset works a bit differently than a mapped asset. A copied asset is a duplication of an original asset that retains all the same information, yet becomes an entirely new asset with a new owner. A copied asset will not update when the original asset gets updated.

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